5 Strategies for Running a Successful Meeting
How many of us are asked to develop a presentation or lead a meeting and we don’t know quite where to start? For the past ten years, I have worked with professionals, new educators, and students, on developing their communication to facilitate content for different audiences. One of the largest challenges for people tends to be how to run a successful meeting.
I cannot count the times I have found myself in meetings that lack a clear purpose or that run over time. This tends to make me cranky and less likely to engage. While working with workplace leaders, I have learned the problem generally lies with the fact that most folks are not sure of how to organize their people or ideas.
When working with clients I encourage them to engage these five strategies for running a successful meeting.
1. Include Clear Agenda
In the beginning, clearly state the purpose of the meeting, and provide an overview of the topics you will cover. This should be a concise list. If you have a visual, include your agenda on it so that participants can easily follow along. Include any actionable steps that the group will accomplish during the meeting. In addition to creating a clear agenda, I urge clients to create an outline for the overall meeting. This outline may be shared with participants before or during the meeting, or it might be a personal, organizational document for the leader. In either case, participants should have a clear idea of what the meeting is for, what they will learn, and what they will accomplish.
2. Engage Participants
Motivate the meeting’s participants by engaging them early. Give them something to do. Early in the meeting, you might ask participants to give feedback on a pertinent issue or have them note ideas for upcoming projects. Throughout the meeting, you may check in with team leaders on the status of their projects. Creating space for meaningful participation creates buy-in and shows a leader’s commitment to collaboration.
3. Manage time
When designing a meeting agenda, anticipate how much time each part of the meeting will take and assign…